How To Work Effectively With And Support Your Venue And Suppliers During The Busiest Wedding Season Ever!
Summer of 2022 truly is the busiest wedding season on record! Wedding suppliers and venues are working incredibly hard to deliver exceptional days for all of their couples. Due to the 264,000 weddings needing to be postponed in 2020 and even more in the first half of 2021, the industry is facing a season like no other.
So, with such a busy summer wedding season ahead it’s so important that you work together with your wedding team to make sure everything is ready and organised for your special day. Here are 5 ways to work effectively with and support your venue and suppliers while they are juggling more than double their usual number of events.
1 – Be organised
Your wedding team are working harder than ever to deliver exceptional events and are really going to be strapped for time. To ensure you can get the best out of them while they are rushed off their feet, it’s important to be as organised as you possibly can.
If you need to ask a question or get in touch with them for any reason, you may want to allow a few days for them to get back to you and be understanding if they take a little longer to reply than normal. Some professionals are reporting that they are working 3-5 weddings a week at the moment
Many suppliers are posting on their social media accounts notifying couples of dates when they will be particularly busy and unable to reply to any messages or emails, so we recommend following all of your suppliers on their social media to keep up to date with them.
Get organised with the Guides for Brides FREE online wedding planner.
2 – Be understanding
Your venue and suppliers are juggling their creative and practical work, risk assessments, marketing, general admin, client liaison, recruitment and personal lives far more than normal. This can be incredibly stressful for them. You have probably found your own wedding planning stressful, so you can empathise with how they are feeling.
Trust us when we say that your suppliers care about each and every wedding they are committed to. With many needing to work 3 – 5 weddings a week, your wedding may not be at the top of their priority list at that moment in time. So, please be understanding when you speak to them about your special day; they do know how much it means to you even if they can’t get back to you right away!
3 – Be considerate
Your wedding suppliers will bend over backwards to help you have the most magical wedding day. Unfortunately, some wedding suppliers have reported that couples have called them at all hours of the day and night, which hasn’t been very fair on them as they are either working a wedding or taking that all important time to rest and recover.
Our recommendation is to email your supplier to arrange a phone call if you need to speak to them. This not only protects you with an email trail of the conversation, but it also allows your suppliers to fit you into their busy schedule and be able to give you their full, undivided attention.
As a rule of thumb, if it’s not an emergency and not at a time of the day you would be happy for work calls, send the email before calling!
4 – Be proactive
The more proactive you are with your wedding planning, the easier it will be on your suppliers and the more effective your planning sessions will be. For example, your venue may be short staffed at the moment and therefore any time they give you is precious. If you have a planning meeting organised, ensure you have all of your questions written down in advance so nothing is forgotten and you use the time effectively.
It’s also good practice to go through all of your previous correspondence and contracts prior to the meeting to make sure you cover as much as you can in the time you have with them. By being proactive, you will be helping them to keep on top of your plans and ensure that you feel fully comfortable and in control.
5 – Show appreciation
The trust factor is more important than ever for newly engaged couples who are looking to book great venues and suppliers. They are looking for those that have given previous couples exceptional service, especially during difficult times like these.
We know how much they have appreciated your booking and support during this difficult period. So, when your wedding day is over, if you were happy with the services they provided, please leave them a review. This will help them get new bookings, especially while it is difficult for them to find the time to market their business.
With such a backlog of weddings to get through, it’s important you work effectively with your venue and suppliers to not only ensure you are happy and confident with your plans, but to help them to stay organised and manage their workload.
If you have yet to book your wedding suppliers for your big day, we recommend acting fast! Browse all of our wedding suppliers or visit our availability pages to find wedding professionals near you who have marked themselves as available on your wedding date.
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