Confirming with your wedding suppliers
As the big day approaches, you’ll want to be sure that you have all the necessary details confirmed with all your wedding suppliers. Here are our top tips for making sure the process goes as smoothly as possible…
Email, don’t call
Firstly, we recommend emailing over phoning. Not only will you be able to list all your questions easily, but you’ll have everything in writing so you can easily refer back to it – or, if worst comes to worst if there’s a disagreement about what was supplied. Be sure to copy in your other half so that you both have all the details over email, and include your wedding date and venue in the subject line so your supplier can easily categorise your message.
If you’re not getting a response over email, then you can give your supplier a call, but be aware that they may be dealing with multiple couples during peak times.
The important details
The details you’ll need to confirm will depend on your suppliers, but the important ones to note are: how much you owe, when the final payments are due, and exactly what you’re receiving on the day (this counts for services as well as products). If it’s a supplier who’ll need to arrive at your venue directly, such as the cake designer or band, then be sure they have the correct address and the contact number of your venue coordinator. If it’s a supplier who’ll need to arrive with you, such as the photographer, videographer or florist, make sure they have your address and the number of a member of your bridal party to contact.
Want more information? Here are some more in-depth guides on confirming with wedding suppliers:
Consider a day-of coordinator
If you’re feeling overwhelmed by the logistics of wedding planning, then you may want to consider hiring a day-of coordinator. A day-of coordinator is not a wedding planner – while a wedding planner is involved in all stages of planning, from the inspiration to helping you choose suppliers, a day-of coordinator will work with you in the weeks before the wedding to help you manage the practical parts of planning and ensure that everything runs smoothly on the day. They’ll liaise with suppliers in the run-up to the wedding, create a comprehensive wedding timeline, help with set-up on the day, and help manage any unexpected emergencies that pop up. If you have the budget, they’re well worth the peace of mind! Find a wedding coordinator here.