Confirming details with your florist
You’ve chosen your wedding florist, discussed your ideas and paid the deposit. As the big day approaches, you’ll need to confirm a few details with your florist to be sure that you’re both prepared ahead of the big day…
Confirm the flowers you’re receiving
You’ll need to double-check not only that all the little bits are accounted for (don’t forget buttonholes, pew ends and thank you bouquets for the mums!), but which blooms you’ll be getting on the day. Depending on stock availability, your florist may have to make some substitutions, so it’s best to discuss these up-front so you’re not surprised on the day.
Confirm payment details
Be sure that you know exactly how much you owe (including any travel expenses or set-up fees), and when it’s due. If you miss your payment, your florist is legally allowed to withdraw their services, so add that reminder in your calendar ASAP.
Have they seen the venue?
If your florist hasn’t worked at your wedding venue before, then you may want to organise a site visit to walk through where things will be set up. This is especially important if your florist is working more than one wedding that day, as you won’t have time to correct any mistakes, but be aware that it may incur extra costs.
If they haven’t already asked, let your florist know what time you’ll be arriving at the venue, and when guests will start arriving so that they have an idea of when set-up will need to be completed. Find out how much time set up is likely to take, and whether your florist needs to rush off to another event.
Co-ordinate with your venue and your florist so that everyone knows where the flowers should be delivered to. If you’re getting ready close by to the venue, then your florist may deliver your bouquets to your home or hotel before moving on to the venue, or they may meet you in the bridal suite if you’re getting ready on site. If you’re travelling a long way to the venue in the morning, then your florist may hold the flowers at the venue for you. Whatever your arrangements, make sure they’re clear, and that your florist has a list of addresses and postcodes.
Who will be setting up the flowers?
It’s likely that your florist will be the one setting up the arrangements, but if they have a larger business, it may be an assistant. Be sure to exchange contact details so that you can easily get hold of each other in case of delay or emergency.
Vases and accessories
Often your florist will provide the vases, stands and decorative accessories involved in your arrangements, but you’ll need to confirm this in advance to give you plenty of time to source them if this is not the case. If your florist is providing these, you’ll also need to organise whether they’ll be collected or whether you’ll have to return them separately.
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