The solution is suitable for our venues, caterers, planners and couples to use.
This solution works in three ways:
It keeps a secure register of those who attend the event.
It asks guests and suppliers to confirm that they don’t have symptoms and aren’t in a category that should be self-isolating. Evidence demonstrates that you are far less likely to ignore safety regulations if actively reminded.
If anyone develops symptoms after the event, it enables the event host to quickly notify attendees, thus reducing the risk of suppliers inadvertently spreading infection to other events.
Using the system
Anyone can set up an event by adding the basic details of the event including the venue name and date.
The software generates unique links for the bride or groom to send to suppliers and guests 24-48 hours before the wedding.
Those attending click the link, add their contact details and complete a short COVID declaration.
The venue has a complete list of suppliers and guests attending. If anyone arrives having not completed the online check in, you can either add their details or send a link to complete their details on their phone.
There is a quick, secure option to send a message to guests and suppliers after the event if anyone shows symptoms.
Is it GDPR compliant?
Yes, guest privacy and the security of data is really important and the app addresses this is several ways:
The link is sent to the couple to share, so doesn’t require them to share their guests’ contact details with their venue.
The app only stores data on those who are actually attending the event.
Guest contact details are hidden at all times.
The data is stored on a secure server, using full industry security.
All personal data on guests and suppliers is permanently deleted after 21 days.
Our Track & Trace was approved and added to the Crown Commercial Service catalogue of recommended COVID-19 related services on 29th June 2020.
Who should be using the software?
The software was developed with venues in mind, however anyone responsible for health and safety at a wedding or other social event can use it. This will include wedding planners, caterers or the couple getting married.
For ease, venues, planners and caterers can set up an account with multiple events.
The ultimate wedding expert, Alison founded Guides for Brides in 1995 and has been advising brides and businesses ever since. She has an unrivalled knowledge of the wedding industry and is part of an international network of wedding professionals and entrepreneurs. Alison frequently appears on podcasts and expert panels as well as judging various wedding awards.